Disease, Disability & Medicine in Early Medieval Europe Workshop - The University of Nottingham, School of English Conference
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Notes and Style Guide for Contributors

The following notes and style guide are designed to assist contributors when compiling their typescripts and to facilitate the copy-editing and publishing process. Please read them carefully and ensure that your typescript conforms to these guidelines. If you have any queries, please contact one of the General Editors.

Typescripts should be submitted in electronic form. Please state which word-processing programme you have used and whether it is for PC or Macintosh (Microsoft Word for PCs is preferable).

For upper case abbreviations (or acronyms) do not use full stops (for example, UK, USA, UNESCO). Otherwise, use stops in abbreviations such as e.g., etc. but please also avoid such expressions in the text (for example rather than e.g.).

Please insert all accents through your word-processing package rather than by hand.

Acknowledgements should be placed at the end of the text, before the bibliography.

Please submit your bibliography as a separate file. Please do not abbreviate journal and book titles. The series is interdisciplinary, and readers may not be familiar with the journals and books cited. Works should appear in alphabetical order by author in the style illustrated by the examples below:

Pomeroy, S.B. (1975): Goddesses, Whores, Wives and Slaves. New York.

Journal Articles:
Antonaccio, C.M. (1992): 'Terraces, Tombs and the early Argive Heraion', Hesperia 61: 85-105.

Finlay, N. (2000): ‘Outside of life: traditions of infant burial in Ireland from cillin to cist’, World Archaeology 31(3): 407-22.

//Book Articles://
Leighton, R. (2000): ‘Indigenous society between the ninth and sixth centuries BC: territorial, urban and social evolution’, in C. Smith and J. Serrati (eds) , Sicily from Aeneas to Augustus, 15-40. Edinburgh.

For references within the text (see also below) “et al.” may be used for three or more authors but the full bibliographic citation should list all the authors.

Always capitalise initials of key words in English-language book titles.

Except at the beginning of a sentence, use lower case for periods: ‘late Bronze Age and early Medieval’.

If there are any plates or figures, a separate list of captions should be supplied, including the source of the illustration (see also ‘Plates and Figures’).

Contractions which end with the same letter as the original word do not take a full stop as in for example Dr (not Dr.), Mr (not Mr.), eds (not eds.) etc.

Give centuries and millennia as, for example: 5th century BC, 2nd century AD etc. For specific years, the letters BC should follow the date, preceded by a space (e.g. 490 BC); the letters AD should precede the date, also with a space between the two (e.g. AD 499). If the date is approximate, indicate this with ‘c.’ followed by a space and the date; in this case both BC and AD follow the date (for example, c. 733 BC; c. 353 AD).

Please use hyphenation only adjectivally (for example, ‘in the 6th century’ but ‘a sixth-century temple’).

Please note also the following forms:

Emphasis should be achieved through phrasing and sentence structure unless absolutely unavoidable, in which case use italics.

Please avoid long quotations in different alphabets and transliterate where possible. If you do need to use specific fonts (for example for Ancient Greek) please contact the Series Editor.

The main font and other aspects of the typeface will be decided upon by the Series Editor in consultation with the Publishers.

Italics should be used for foreign words or transliterations. Please note that the surrounding punctuation should not be italicised. Exceptions are:

Numbers over ten may appear as numerals; numbers ten and below should be written in full. Any digits that are not required for comprehension should be omitted, with the exception of numbers in the ‘teens e.g. 15-17 but 25-7. Where a numerical range is indicated, please use numerals (for example, ‘3 out of 15’; ‘age 10-12’). If a number starts a sentence, it should be written in full, but this should be avoided where possible.

Do not indent paragraphs. Insert a line space between paragraphs.

Personal Names Where writers are mentioned by name in the text, please include their first name as well as their surname the first time they are mentioned; thereafter only the surname need be used.

Plates and Figures
Plates and figures will be reproduced in black and white. If you have special reasons for needing colour, please consult the Series Editors. Please keep plates and figures to a minimum. Separate information on the submission of artwork will be provided. Please note that it is the author’s responsibility to obtain permission to reproduce images.

Quotation Marks
Please use single quotation marks throughout, with double marks for a quotation within a quotation (e.g. ‘text text “text” text text’). Displayed quotations have no quotation marks. Any quotations within a displayed quotation should carry single marks. Please be consistent in the type of mark you use (curly or straight).

Please note the following:

References and Notes
References should be inserted into the text using the Harvard system, preferably at the end of the sentence and using the forms below: text text text (Leighton 2000: 23). text text text (Leighton 2000: 23-4). text text text (Leighton 2000: 38-32). text text text (Leighton 2000, 2004; Allen 2001: 2-6). text, text, text (Leighton & Jones 1984).

Where an author has several publications from the same year, distinguish them as a, b etc (eg. 1998a, 1998b).

If you wish to include more information, this should appear as a footnote numbered sequentially in Roman superscript numerals. Please avoid using footnotes where possible and keep footnote material to a minimum.

For those historians who prefer to use footnotes for referencing, following agreement with the General Editors, and adhering to these instructions for all other matters of general style, authors should follow the system outlined in http://mhra.org.uk/Publications/Books/Styleguide/download.shtml.

Please maintain as simple a hierarchy as possible and avoid many levels of sub-headings (no more than two). Please present your typescript in a manner that makes sub-heading level clear. The font and other aspects of the typeface will be decided upon by the Series Editor in consultation with the Publishers.

Figures with measurements should not have space, for example 20km not 20 km. Please note that there should only be one character space between sentences, not two.

Please use British spelling not American (for example, organise not organize). Please ensure that names of places and people are consistently spelt throughout (except in quotations where the original source differs).

Please note that tables should be formatted within your word processing package. They should be presented on separate sheets of paper (one per sheet) but with indications on the typescript of their ideal location

If you have any further questions, please do not hesitate to contact any one of the General Editors.


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